Hays’ Chris Dottie discusses how to tackle the dreaded first question that can so often stump jobseekers in an interview.
For all the innovation and technology that has revolutionised the process of getting a job in recent years, there is one thing that has never changed. You can still pretty much guarantee that at some point in the interview we will ask you the traditional question that interviewers have asked jobseekers since the first fire-kindlers and wheel-designers powered the prehistoric world of work.
When an interviewer asks you to talk them through your CV, what they are really asking you to do is bring the black and white document in front of them to life and explain which experiences in your own history prove that you are suitable for the role they are hiring for.
They are also looking for the contrary – the skeletons in your closet that will place you in the discarded pile. Given that the remit this question hands you is so far reaching, especially if you are a more experienced candidate with a more detailed CV, it can be hard to know where to start, which points to emphasise and how to keep the interviewers attention.
For this reason, I would advise that you plan ahead and follow my advice on how to expertly talk through your CV in an interview. If you get it right you will highlight the skills and experience that reflect your suitability for the role, provide the interviewer with the information that they need to make a decision and ultimatel, get the interview off to the best start possible.
Where to begin your story
Firstly, I would advise candidates to talk through their CVs in chronological order, from back to front. That way you will tell a coherent and positive story of development. In most cases, this would mean from your last place of higher education such as university, to the jobs listed on your CV since then up until present day.
One thing I will point out here is that you must check your CV aligns with your online professional profiles such as LinkedIn before the interview. The hiring manager will have researched both and may pull you up on any inconsistencies between the two.
Be sure to tell a brief story as you talk through all of your experience, especially those jobs that were a long time ago, or for a short duration. Explain how each role led you to the next and you will naturally arrive at your current situation, and how it led you to this interview.
Decide which areas of your CV to focus on
Certain parts of your education and experience will be more relevant than others to the job you are applying for. Before the interview, therefore, I would advise highlighting the areas of education and professional experience that match the job description. Everything left unhighlighted, doesn’t warrant as much attention.
For instance, you may have spent three years studying geography at university and since then, you had a position as a retail assistant for a year, before working as a PA for two years. Now, you are applying for an executive PA role, therefore you would devote more time to talking about your PA experience. That’s not to say you should avoid the other parts of your CV altogether.
The parts of your CV to skim over are the areas of your experience that aren’t as relevant to the role in question. In the above case, your role as a retail assistant will still need a mention. Skipping over these parts could be misinterpreted as you trying to hide something, so briefly give a headline overview of your job title, and how you got to this position. For example:
“After graduating with a 2.1 in geography, and unsure of which career path to take, I chose a role which would help me to develop a broad range of experience and transferable skills. I knew I enjoyed contact with people and an agency offered me a role as a retail assistant – that seemed like a useful starting point for me.”
As you talk through the professional experience that you do wish to highlight, so in this case, your experience as a PA, give a brief overview of your role and the responsibilities that relate to the role you are applying for.
You won’t need to go into great detail about your skills and key achievements here as there will be plenty of time for this throughout the rest of the interview, especially when asked competency-based questions.
Simply highlight how you ended up in this role, your key responsibilities which relate to opportunity, and why you are choosing to move on. For instance:
“After one year of working as a retail assistant, I reflected upon the parts of my role that I enjoyed the most, which included the multitasking and organisational tasks. Therefore, I decided to pursue a role which allowed me to do more of what I enjoyed on a daily basis, and joined my current employer as a PA.
“My responsibilities here include data managing and filing, taking meeting minutes and co-ordinating events and people’s diaries. After two years at this company, however, I have decided that I am now ready for the next challenge and want to take on a role which offers a greater level of responsibility and accountability for one person’s affairs; for instance managing a senior executive’s diary, co-ordinating their appointments and organising their correspondence. That’s why I am so excited to be interviewing for this role today.”
Explaining gaps on your CV
You will also need to prepare to talk through any gaps on your CV. Again, you don’t need to go into lots of detail here, but if there is an employment gap of three months or more, you should at least explain what you were doing during this time. Career breaks are fine as long as you can talk to the interviewer about how you kept yourself busy, whether you were studying, had family commitments or went travelling For instance:
“In between my role at X and Y, I decided I wanted to go travelling in order to build up my cultural experience and increase my independence. Therefore, I went backpacking around Southeast Asia for three months.”
The fact that talking through a CV is a permanent fixture in job searches doesn’t mean that people generally do it very well. On the contrary, since people feel that it’s the easiest interview question to answer, it is often shockingly overlooked when preparing for an interview.
That homework is critical – planning what to focus on, how to describe it and adapting your style and focus according to the company and role you are interviewing for.
This part of the interview can either make for a rocky start or a great one, depending on how well you prepare. If you plot in advance how to tell your story, and which parts of your story to emphasise, you provide the interviewer with a concise, cohesive rundown of your background, setting a strong tone for the rest of the interview.
By Chris Dottie
Chris Dottie is the managing director for Hays Spain. A version of this article previously appeared on the Hays blog.
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